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FAQs


Do I need a visa to attend the congress?

Depending on your country of origin, you may need a visa for entry into Japan. There are 68 countries where Nationals and Citizens do not require a visa to visit Japan for a short stay. For more information about visa requirements and applications, please see the following links:

click to open new page with information on countries where visas are not required:
http://www.mofa.go.jp/j_info/visit/visa/short/novisa.html

click to open a new page with information on countries where visas are required:
http://www.mofa.go.jp/j_info/visit/visa/index.html

Once you have registered for the World Congress, you will be sent a confirmation email which it should be possible to use as a 'letter of invitation' to support your visa application. If you need additional information from the Organizing Team, please contact us via This email address is being protected from spambots. You need JavaScript enabled to view it. but we hope that the confirmation email will contain the information needed for most visa applications.


I cannot afford the congress fees, are there any bursaries or discounts available?

The International Fluency Association (IFA) is offering its members who are in financial need the opportunity to apply for bursaries to assist with the costs of congress registration and travel. The IFA bursary scheme is open for applications from full or student IFA members, who have had a presentation accepted for inclusion in the congress programme, and who are planning to attend the four days of the congress. The details can be found here: https://theifa.org/registration/bursaries

There are also discounts available for some of the social events thanks to the generosity of the Japan Stuttering Genyukai Organization, one of our headline sponsors. More details can be found here: https://theifa.org/program/social-program


I do not have a Pay Pal account, is there another way I can pay?

Once Registration has opened, please Contact us if you have any queries about Registration and alternative payment options.


Is there a dress code for the congress?

We want everyone at the congress to feel welcome and relaxed and would encourage you to wear whatever you feel comfortable in.

If you are attending the Kagura Evening social event, a more formal dress code is invited. 

 


I can no longer attend the congress, what should I do? 

If you find you are unable to attend the Congress after registering, another person may attend in your place but please advise the Congress Registration Team (This email address is being protected from spambots. You need JavaScript enabled to view it.) of a change of name. If you find it necessary to cancel the registration completely, please notify the Congress Registration Team immediately. Provided written notice is received by Monday 4 June 2018, a full refund will be given less a 10% administration charge. Provided written notice is received by Monday, 18 June 2018, a 50% refund will be given. Unfortunately, for registrations cancelled after Monday, 18 June 2018, or for no-shows at the conference, the full fee (100% cancellation charges) will be payable.


Will I automatically get a receipt for my registration?

Yes.

 


I haven’t received my registration receipt / booking confirmation, what should I do?

Please check the ’junk’ folder within your e-mail account. If you still have not received confirmation of your registration please contact the Congress Registration Team (This email address is being protected from spambots. You need JavaScript enabled to view it.). 

 


Are CEUs (Continuing Education Units) being offered for this congress?

Many, but not all, sessions at the congress will offer CEUs. Now that the submission review process has been completed and presentations selected for inclusion in the congress, those submissions that indicated a wish to offer CEUs will be put forward for CEU review. Authors will be informed of the outcome of this process in due course. It is likely that 60% or more of the scheduled sessions will offer CEUs.

In addition to those licensed to practice in the US, we have been advised that these CEUs will also be applicable to the regional continuing education requirements for those licensed to practice in the UK, Canada or Australia.


Will there be a paper program at the congress?

There will be a congress app that you can download for free to your mobile or tablet so that you can access an electronic programme. Details of how to do this will be released closer to the congress. There will, however, also be a program available on this website that you can download and print for yourself if you would like a paper program.


I am having trouble registering, who can I contact?

Please Contact us if you have any queries about Registration.

 


How many people will be there?

As this collaborative congress is a new venture, it is difficult to be sure how many people will attend. However, based on previous events held by the organizations involved, we are predicting 350 - 500 attendees, representing 6 continents and over 25 countries.



Who can attend the congress?

This congress is primarily for people who stutter and/or clutter, researchers, and therapists, although anyone is welcome to attend, including family members. 


If I have any problems or questions who could I contact?

Please see our Contact us page if you have any queries or concerns.



What is the best option for travelling to Hiroshima? 

Please see the 'Travel' and 'Japan and Hiroshima' sections of the website (located under the 'Congress Details' tab) for more information about travel options to Hiroshima.



Where do you recommend I stay?

Details about accommodation can be found under the 'Congress Details' tab: https://theifa.org/conference-details/accommodation .


There is also a closed Facebook group which is a great forum to discuss accommodation options and room or house sharing should you wish. You can ask to join the group here: https://www.facebook.com/groups/owmv2018/?source_id=748293311858582


Will there be Wi-Fi during the congress?

Yes. There will be free Wi-Fi available throughout the International Conference Center in Hiroshima.


What happens if the Congress is cancelled?

In the unlikely event the Congress has to be cancelled, all pre-paid congress registration fees will be reimbursed. The Congress organizers shall not be liable for reimbursing the cost of travel or accommodation arrangements made by individual delegates.


 What is included in the registration fee?

You can choose to register for either a 4-day congress pass or one or more 1-day passes. Your registration fee covers your Congress attendance (for either all four days or on a specific day) as well as lunches and refreshments during break times.


Will there be a schedule for each day?

There will be a detailed schedule for the Congress available. This is currently being finalised but you can see the list of oral and poster presentations that have been accepted by clicking on the ‘Congress Program’ tab: https://theifa.org/program/congress-program 

Once the schedule has been finalised, it will be published on the congress website. We hope this will be available by the middle of April. As we approach the date of the congress, delegates will be able to download and print their own paper program, and the schedule will also be included in the Congress app (free for delegates) when it becomes available.


When does the Congress officially start? 

The Congress begins on the morning of Friday 13th July and will last for 4 full days (from approximately 8:30am to 17:30pm each day) with presentations scheduled all day Friday, Saturday, Sunday and Monday. Two post congress workshops are being offered (with a separate fee) on Tuesday 17th July 2018.

 


What post-congress workshops will there be?

There will be two post-congress workshops:

1) ‘Using Solution Focused Brief Therapy with Children and Young People who Stutter and their Parents’ Workshop, which is being hosted by the IFA, and facilitated by Elaine Kelman and Ali Berquez from The Michael Palin Centre. The cost is $60 which includes lunch. This workshop will be available in English only.


2) ‘Cluttering Assessment and Intervention’ Workshop, which is being hosted by the JSSFD, who have arranged for Yvonne van Zaalen and Isabella Reichel to present it. The cost is $56. We are unable to provide refreshments for this workshop due to constraints issued by the venue. Delegates can take water into the venue to drink and there are many local options to source lunch. For this second workshop, consecutive translation is being provided from English to Japanese.

You can find more details here: https://theifa.org/program/post-congress-workshops


I have a question not covered here, who can I ask? 

Please see our Contact us page if you have any queries or concerns.

 


Why are 'Regular' and 'Vegetarian' the only dietary options for catering at the congress and social events?

Specific or restricted diets are much less common in Japan than they are in some other countries. While we rocognize that many individuals do have specific requirement, we cannot guarantee to meet these needs reliably and safely. For this reason, we are offering only 'regular' and 'vegatarian' options.

If you dietary needs are not met within these two categories, please contact us at This email address is being protected from spambots. You need JavaScript enabled to view it. to discuss alternatives.

 


 

Translation

In preparation for the 2018 World Congress the IFA is implementing Japanese translations of some pages on the site. Choosing Japanese below to see these translations.

Not all pages are translated, but you can use Google translate to see a machine translation using the switch below

Google Translate

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