banner image 2a

Information for Presenters

Information for All Presenters

  • Due to speaker cancellations, ongoing small scheduling adjustments may be necessary. Presenters are advised to confirm the time and location of their presentation using the congress app or the congress website: https://theifa.org/program/congress-program. The congress app will always reflect the most up-to-date information regarding timings and room allocation.

  • Presenters are expected to adhere to copyright laws and regulations protecting human research participants and clients/patients in selecting material and images for their presentations.

  • Questions/concerns are welcome and encouraged. Please contact the Congress Organizing Team at This email address is being protected from spambots. You need JavaScript enabled to view it..

  • Presenters who do not wish their picture to be taken and posted on the congress app, at the congress website, facebook/twitter feeds, and at a montage at the closing ceremony are asked to indicate so by emailing the Congress Organizing Team at This email address is being protected from spambots. You need JavaScript enabled to view it., quoting their submission reference number.

  • Presenters who wish to share documents with delegates may do so via the congress app. Please save the file as a pdf document, and send it to This email address is being protected from spambots. You need JavaScript enabled to view it., quoting the relevant submission reference number. The Congress Organizing Team will upload the document and link it to the relevant presentation in the app. Please note that the congress app is open access and can, in theory, be downloaded by anyone with an interest in the congress.


Information for Oral Presentations

  • If oral presenters wish to do so, they are welcome to send us a final copy of their electronic presentation slides/materials a minimum of 24 hours prior to their presentation. Such files will be saved and can be accessed if, due to some unexpected technical hitch, presenters are unable to use or access their own copy. Please send slides/materials to This email address is being protected from spambots. You need JavaScript enabled to view it., quoting your submission reference number.

  • Presenters must include aconflict-of-interest slide at the beginning of their presentation, even if there are no financial and/or non-financial conflicts to disclose.

  • Oral presentation sessions are allocated 30 minutes, 60 minutes, or 90 minutes for authors to present their work and for the audience to ask questions. At least 5 minutes should be devoted to audience questions for the 30-minute presentations and longer sessions (60- and 90-minute sessions) should include 10 minutes for Q & A.

  • It is highly recommended that all presenters arrive at least 10 mins before their session begins to set up their technical equipment and make any changes to the room layout. Please note that the room layout must be returned to seminar style at the end of the presentation.

  • All presenters are expected to bring their own laptop/tablet and the necessary VGA/DVI/HDMI connectors, unless the need to borrow a laptop has been noted in their submission documentation.

  • Presenters who intend to play DVDs or similar medias must bring their own laptops or equipment with capacity to play DVDs. This is because DVDs purchased or created outside Japan may not play on Japanese equipment due to the different regional coding.

  • Please note that we cannot provide equipment to play VCR, Digital 8 films, and other medias with old formats.

  • If you have indicated the need to borrow a laptop, one will be available to you at the session room for the day/time allotted to your presentation.

  • Technical support will be available on site for assistance.

  • High-speed internet connection and/or WiFi will be available in session rooms.

  • During their presentations, all oral presenters are expected to use the microphone(s) provided.

 

Information for Oral Presenters whose sessions are being simultaneously interpreted

  • Sessions which are being simultaneously translated are highlighted in the congress app (see ‘Tracks’ in the app), on the congress website (colored light blue on the program webpage https://theifa.org/program/congress-program), and in the downloadable program brochure (see ‘Language status’).
  • We kindly ask those presenters whose sessions will be simultaneously translated to provide an outline of their presentation and, ideally, their slides by 5th July to facilitate the interpreters’ preparation. We would also appreciate a 2-3 minute video with the presenter(s) introducing themselves and talking about their presentation. This video will help the interpreters to "tune into" different accents and speaking styles, as well as familiarizing themselves with the topic of the presentation. Please send session outlines, slides and videos to This email address is being protected from spambots. You need JavaScript enabled to view it., quoting your submission reference number.
  • Those presenters whose sessions will be simultaneously interpreted need to meet with a member of the interpreting team prior to their presentation. To ensure the quality of the interpretation, the interpreters need to confirm the contents of the presentation and check the vocabularies and any technical terms. Dr. Shoko Miyamoto will contact relevant presenters to arrange a suitable time to meet with the interpreters.

 

Information for Poster Presentations

  • All posters must be in English. Poster handouts in Japanese are welcome and encouraged, but not mandatory. Please note, however, that translation services are not provided by the congress organizers.
  • Presenters should include aconflict-of-interest statement within their poster, even if there are no financial and/or non-financial conflicts to disclose.

  • The poster boards will be 900 mm wide x 1800 high. Please orient posters vertically, and ensure they do not exceed these dimensions. The ideal size for posters will be 841 mm wide x 1189 mm high (A0 paper size).

  • Posters scheduled for Friday 13th must be hung between 8:45 – 9:30 am, while those scheduled for Saturday 14th and Sunday 15th must be hung between 8:15 – 8:40 am, and World Friend Map posters scheduled for Monday 16th can be hung between 8:15 am – 1:30 pm.

  • Posters remain on display for the entire day on which they are scheduled and, with the exception of World Friend Map posters, presenters are required to be present by their poster board during their assigned presentation time from 3:00 – 4:00 pm to answer questions and engage attendees in discussion.

  • Posters should be taken down between 5:30 – 6:00 pm on Friday 13th, Saturday 14th and Sunday 15th. Any posters remaining after 6:00 pm will be removed and disposed of by the Congress Organizing Team.
  • If you wish to use a poster printing service near to the congress venue, you may do so. Kinko's is located approximately 800 m from the International Conference Center Hiroshima. The printing fee is currently 6,300 JPY (approx 56.00 USD). You can contact staff at Kinko's in English at their Facebook page https://www.facebook.com/gakinkos/, or call the Hiroshima branch on 81-82-0546-2411, or fax them at 81-82-546-2413. Kinko's website can be found at http://www.kinkos.co.jp/store/top.html. Please note that the organizing committee of the Congress is not affiliated with Kinko’s and bears no financial gain nor responsibility for the quality and/or timeliness of their services.

 

 

Translation

In preparation for the 2018 World Congress the IFA is implementing Japanese translations of some pages on the site. Choosing Japanese below to see these translations.

Not all pages are translated, but you can use Google translate to see a machine translation using the switch below

Google Translate

Follow the Joint World Congress